AI receptionist for gyms and fitness studios
Studios get the same messages every evening: is there space at seven, what should a beginner take, how much is a month, can I freeze my membership. Coaches answer them between classes or not at all. An AI receptionist replies at once in chat and messengers, books trial sessions, offers free spots and passes anything personal to your team. A simple bot starts at $350, an AI assistant at $600.
from $350 — AI assistant from $600
- Estimate after a 15-minute brief
- Electronic contract when needed
- Staged payments
01Questions it answers instantly
- Which class suits a beginner and what to bring.
- Free places in today’s and tomorrow’s classes, from your booking tool.
- Trial offers, class packs and membership options you have approved.
- Address, parking, showers, lockers and opening hours.
- How to book, move or cancel a class within your rules.
02From first message to booked trial
- GoalAsks what the person wants: get stronger, move without pain, try something new, train with friends.
- FitSuggests two or three suitable classes at times that work for them.
- BookingBooks the trial in your system and sends the details and what to bring.
- Follow-upAfter the class, a short message with the membership options and a way to ask your team.
03Where it stops and a person takes over
The assistant does not give training plans, injury advice or diets. Questions about pain, pregnancy, medical conditions or a complaint go to your team with a short summary, and the person is told who will reply. Membership freezes and cancellations follow your written rules, and anything outside them is passed to a manager rather than decided by the bot.
04Options
| Option | Fits | Tier |
|---|---|---|
| Fixed-question bot | One studio, a short timetable and a single trial offer | Bot from $350 |
| AI assistant | Several locations or class types, free-form questions, follow-ups | AI assistant from $600 |
| Channels | Website chat, Instagram messages, WhatsApp, Telegram | Either tier |
What we do not promise
- Training, injury or nutrition advice from the assistant.
- Decisions on refunds or exceptions: they stay with your team.
- A fixed share of trials that turn into memberships.
Frequently asked questions
Can an AI receptionist book trial classes?
Yes. It suggests suitable classes, books the trial in your booking tool and sends the details.
Will it answer Instagram messages?
Yes, along with website chat, WhatsApp and Telegram, using the same approved answers.
What if someone asks about an injury?
It does not give advice. It passes the question to your coaches with a summary and tells the person who will reply.
How much does it cost?
A bot with fixed questions starts at $350; an AI assistant for several class types with follow-ups starts at $600.
Can it fill last-minute free spots?
Yes. It can offer free places in upcoming classes to people who asked about those times.
Answer every evening message
Tell us your classes, booking tool and trial offer. We show a sample conversation for your studio.
Gym AI receptionist from $350 — AI assistant from $600
Prices are approximate, in US dollars. The total depends on scope — we give an exact estimate after a 15-minute brief.